Last updated: July 2026

Who we are

This website and the services offered through it are operated by Dr. Tomasz Kopec, trading as Open Focus Attention Training.

This Privacy Policy explains how personal information is collected, used, stored and protected when you visit the website, complete an attention assessment, request a personalised analysis, purchase or participate in coaching, contact us, or use other services or materials provided by Open Focus Attention Training.

If you have any questions about this policy or how your personal data is handled, you can contact us at:

Email: tomasz@openfocusattentiontraining.com
Website: openfocusattentiontraining.com

What information we may collect

The information we collect depends on how you use the website and which services you choose.

Attention assessments

When you complete an attention assessment, you may provide answers, scores and, depending on the assessment, your name or other information.

Where an assessment is designed to calculate results locally within your browser, those results are not automatically received or stored by us unless you choose to submit or share them.

Where assessment results are submitted to us for interpretation, personalised feedback, coaching or another service, we may retain the information you provide for those purposes.

Personalised analyses and reports

If you request a personalised attention analysis or report, we may collect information including:

  • your name
  • your email address
  • your assessment answers or scores
  • information you choose to provide about your attention, habits, experiences or goals
  • correspondence relating to your assessment or analysis
  • feedback you choose to provide

We use this information to prepare and deliver the analysis or report you have requested and, where appropriate, to respond to questions about it.

Coaching services

If you purchase or participate in coaching, we may collect and retain information necessary to provide and administer that service, including:

  • your name and contact details
  • attention assessment results
  • information about your goals and reasons for seeking coaching
  • coaching correspondence
  • exercises, reflections or reports you send to us
  • feedback about your progress or experience
  • brief coaching notes where reasonably necessary
  • information relating to the programme or service you have purchased

Coaching provided by Open Focus Attention Training is an educational and developmental service and is not medical treatment, psychotherapy, counselling or other clinical care.

Health or other sensitive information

You do not normally need to provide detailed medical information in order to use our coaching or assessment services.

However, during an assessment, enquiry or coaching relationship you may voluntarily tell us about your physical or mental health, symptoms, medication or other sensitive personal circumstances.

Health information is treated as special category personal data under UK data protection law and receives additional protection.

We will only process this type of information where there is an appropriate lawful basis and an additional legal condition allowing us to process special category data. Where explicit consent is required, we will ask for it separately and clearly.

Please do not provide medical information that is not reasonably relevant to the service you are requesting.

Contact and enquiries

If you contact us by email, website form or another communication method, we may collect:

  • your name
  • your email address
  • the contents of your message
  • any information you voluntarily provide

We use this information to respond to your enquiry and maintain appropriate records of our communication.

Purchases and payments

If you purchase a coaching programme, assessment, digital resource or another paid service, we may process information necessary to administer the purchase, such as:

  • your name
  • email address
  • service or product purchased
  • payment status
  • invoice or transaction information

Payments may be processed by third-party payment providers. We do not normally receive or store your full debit or credit card details.

Payment providers process payment information according to their own privacy policies and legal obligations.

Email communications

We may use your email address to:

  • provide an assessment, report, coaching programme or other service you have requested
  • communicate with you about a service you have purchased
  • provide programme materials and administrative information
  • answer your questions
  • send information that forms part of an ongoing coaching relationship

These are service communications and are different from marketing emails.

We will not add you to a general marketing mailing list simply because you completed an assessment, contacted us or purchased coaching.

Where we send marketing or promotional emails, we will do so only where permitted by law. Where consent is required, you will be given a clear choice about whether you wish to receive them and you can unsubscribe at any time.

Website analytics and technical information

When you visit the website, some technical information may be collected automatically by the website, hosting provider or analytics services.

This may include information such as:

  • browser and device type
  • pages visited
  • approximate location based on IP address
  • time spent on the website
  • referring website
  • interactions with particular pages

This information is used to understand how the website is used, maintain its security and performance, and improve our services.

Where non-essential analytics or advertising cookies require consent, they will not be activated until you have been given the opportunity to consent.

Cookies

This website may use cookies and similar technologies.

Some cookies are necessary for the website to function properly. Others may be used for analytics, preferences or other non-essential purposes.

Where required by law, you will be informed about non-essential cookies and given the opportunity to accept or reject them before they are placed on your device.

You can also manage or delete cookies through your browser settings.

Why we process your information

We process personal information only where we have an appropriate lawful basis.

Depending on the circumstances, this may include:

Contract

Where processing is necessary to provide a service you have requested or purchased, or to take steps at your request before entering into a contract.

For example, this may include providing paid coaching, preparing an agreed personalised report, administering a programme, processing a purchase or communicating with you about a service.

Consent

Where you have freely chosen to provide consent for a particular use of your information.

This may include certain communications or, where appropriate, processing particular sensitive information.

You can withdraw consent at any time. Withdrawal of consent does not affect processing that was lawful before consent was withdrawn.

Legitimate interests

We may process limited personal information where reasonably necessary for the legitimate operation and improvement of our services, provided that those interests do not override your rights and freedoms.

This may include maintaining appropriate business records, responding to enquiries, improving the website, preventing misuse and understanding how our services are used.

Legal obligations

We may retain or process information where necessary to comply with legal, tax, accounting or regulatory obligations.

Special category information

Some information, particularly information concerning physical or mental health, is classified as special category personal data.

If you voluntarily provide this information, we will only use it where it is reasonably relevant and where UK data protection law permits us to do so.

Where we rely on explicit consent to process special category information, that consent will be requested separately and will identify the type of information involved and the purpose for which it will be used.

You may withdraw such consent at any time, although this will not affect processing already carried out lawfully.

How long we keep your information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.

Different information may therefore be retained for different periods.

For example, information may be retained where necessary to:

  • provide an assessment, analysis or coaching service
  • maintain appropriate records of services provided
  • respond to questions or complaints
  • maintain financial or accounting records
  • comply with legal obligations
  • establish, exercise or defend legal claims

Information that is no longer reasonably required will be securely deleted or anonymised where appropriate.

We periodically review the personal information we retain.

Who we may share information with

We do not sell or rent your personal information.

We do not share personal information with third parties for their own unrelated marketing purposes.

To operate the website and provide our services, information may be processed by trusted third-party service providers, which may include:

  • website hosting providers
  • email providers
  • online course or membership platforms
  • payment processors
  • website form providers
  • analytics providers
  • cloud storage or business software providers
  • professional advisers where reasonably necessary

These providers may process personal data only where necessary to provide their services and are expected to handle personal information in accordance with applicable data protection law.

We may also disclose information where required by law or where disclosure is reasonably necessary to protect the rights, safety or legal interests of you, another person or Open Focus Attention Training.

International data transfers

Some technology providers used to operate the website, send email, process payments or store information may process data outside the United Kingdom.

Where personal information is transferred internationally, we will take reasonable steps to ensure that an appropriate legal mechanism or safeguard is in place where required by UK data protection law.

How we protect your information

We take reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, misuse, alteration or disclosure.

However, no internet, email or electronic storage system can be guaranteed to be completely secure.

Because coaching is provided by email, clients should be aware that ordinary email communication carries some inherent security risks.

Automated decision-making

Attention assessments may automatically calculate scores or generate categories, profiles or feedback based on the answers you provide.

These tools are intended for educational and self-development purposes.

We do not use assessment results to make solely automated decisions that produce legal effects or similarly significant effects concerning you.

Your rights

Depending on the circumstances, UK data protection law gives you rights in relation to your personal information.

These may include:

  • The right of access — you may request a copy of personal information we hold about you.
  • The right to rectification — you may ask us to correct inaccurate or incomplete information.
  • The right to erasure — you may ask us to delete personal information in circumstances where the right applies.
  • The right to restriction — you may ask us to restrict the way your information is processed in certain circumstances.
  • The right to data portability — in certain circumstances, you may request information in a structured, commonly used and machine-readable format.
  • The right to object — you may object to certain processing, including processing based on legitimate interests.
  • The right to withdraw consent — where processing relies on your consent, you may withdraw that consent at any time.
  • Rights relating to automated decision-making — where applicable, you have rights concerning certain decisions made solely by automated means.

These rights are not absolute and may depend on the circumstances and the legal basis on which information is being processed.

To exercise any of these rights, please contact us using the email address above.

We will normally respond within the period required by applicable data protection law.

Marketing communications

If you have specifically agreed to receive newsletters, articles, offers or other marketing communications, you can change your mind at any time.

You can unsubscribe by using the unsubscribe link contained in an email or by contacting us directly.

Unsubscribing from marketing will not prevent us from sending essential communications relating to a service you have requested or purchased.

Links to other websites

The website may contain links to third-party websites, services or resources.

We are not responsible for the privacy practices of external websites. If you follow a link to another website, you should review its own privacy policy before providing personal information.

Complaints

If you have concerns about how your personal information has been handled, please contact us first so that we have an opportunity to address the issue.

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s data protection supervisory authority.

Website: ico.org.uk
Telephone: 0303 123 1113

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, website, technology or legal obligations.

Any updated version will be published on this page with a revised “Last updated” date.

We encourage you to review the policy periodically.

Dr. Tomasz Kopec
Open Focus Attention Training
openfocusattentiontraining.com